Although the Internet has provided a good option for sending private correspondence, using postal mail service is still considered the best and most secure when sending significant and sensitive documents. Even then, you cannot your sensitive business documents to your mail carrier who would simply leave them inside the mailbox, especially during security-minded times like what we have today. If you want to protect important mails from unscrupulous individuals, the Certified Mail service of USPS is your best option.
By choosing certified mail, you are then given proof that there was an item presented to the post office for mailing. With the tracking number that it comes with, you will be able to keep track of the delivery online, and then verify if the item was really received. As added service, the sender gets back signed notice confirming delivery.
On the other hand, if you will have to go a nearby post office and fill out then affix the certified mail sheets (in case they even have such), you may find it to be an expensive, time consuming, labor-exhaustive and tedious task.
Besides, it is time your company manager can put to further productive use that the business can benefit from.
Particularly, when you’ve got a high-volume office, like a law office, it not medical practice, that has a high number of certified mail to send out every week. Attaching return receipts to every item can add time to the mailing process even more. The chore is not over though once mailing has been done. Next to that comes the huge task of records-keeping for every one of the distinctive tracking number.
Why go through all the hassles and headache? All you actually need is an up-to-date online postage software. This type of postage service allows you to purchase the certified mail plus return receipt documents in two simple formats: there’s the standalone certified mail labels, and then an integrated version that comes with envelopes for convenient “all at once” printing.
In either way, the software is going to conclude all the required information in just a single move as you make up your envelope, and then fix the label onto the envelope right away or, if it’s the integrate mailer you are using, print the particulars together with the postage. That’s all it takes.
With such online postage software, tracking is entirely automated via the software. Need to verify if the envelope has arrived at its location?
It is no longer necessary for you to dig into a mass of paperwork just to retrieve a tracking number and hook up to USPS’ website — simply go to records section of the software, which is easy to find, and then retrieve the envelope in question. As long as your computer is working fine, you can have the information you need right in front of you.